Your path to the cloud with Microsoft 365

You know the situation: Your company has grown historically and your IT infrastructure has grown with it. A small telephone system has been expanded from 10 to over 100 extensions. Your on-premise servers have been gradually upgraded. In the meantime, you have several IT employees who manage your servers, data center racks, telephone system, licenses and devices. Possibly even across several locations. A cloud concept is missing. The result:

• High administrative costs
• Additional costs
• opaque documentation
• Susceptibility to errors

Transformation to the cloud

Let’s take an example. Company A uses:

• Office 2019 and manages it with on-site installations
• Outlook Exchange with on Premise Server
• Local drives and file servers that can only be accessed from outside via slow VPN solutions and at the same time have to be constantly maintained internally
• ISDN PMX telephone system upgraded with on premise router for the IP network
• Webex / Zoom etc. for video conferencing etc.
• …

Through consistent restructuring, Company A can reduce maintenance work, save costs and at the same time increase the productivity of both in-house and external employees. The following graphic illustrates this: Changes in detail:

• Classic Office applications that were installed and set up per device are now per user and can be used synchronously on multiple devices and made available immediately. Both on the PC and mobile.
• E-mails are managed and used via Outlook Exchange Online and can therefore be accessed at any time. Microsoft provides secure servers in Europe.
• Both personal and shared data is stored via One Drive Business and Sharepoint. This means that users have access to their data at all times and can also share it. Collaborative work on the same documents is made easier. Version backups prevent problems and allow the complete history of a file to be displayed.
• Instead of different solutions for telephony (hardphone, softphone, cell phone, video tools), everything can be mapped via Microsoft Teams in combination with a SIP trunk. This makes it possible for your employees to use the same telephone number on the office phone, cell phone or PC in the browser or as software.

Benefit

The benefits of digitization quickly become clear:

• Common platform within the organization improves collaboration and facilitates onboarding
• Evergreen IT model ensures that the latest versions and functions arealwaysavailable
• Work from anywhere, with any device:flexible support for different working models
• Improved employee satisfaction: positive perception of the workplace by employees and increased productivity
• Relief for internal IT: IT can concentrate on core tasks

Do you want to restructure or digitize your IT or do you need a holistic cloud concept for your company? Contact us free of charge and without obligation. Our experts will advise you!